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Retail Shop Information for Artist Members

Updated February 5, 2023

Salem Arts Association offers several opportunities for artist members to share their artwork with the community. One is our Gallery Shop at Salem Arts Association for retail sales. We invite all artist members to submit your creations for sale.

Gallery Shop Submission Information

Scheduled take-in dates will be announced in our emails to members and on our calendar of events with opportunity to refresh our shop inventory and to bring in new artwork or to remove/replace older artwork inventory. 

  • At the discretion of our retail shop committee chairperson, appointments may be arranged for take-in of artwork. 
  • Each Salem Arts member submitting work must agree to our Artist Agreement in their member profile to display artwork. 
  • Email with questions or to request an appointment.

    Submission Guidelines

    Gallery Shop Items should be priced at no higher than $500.00.

    Artists are required to have a an Artist Bio/Statement at the time of submission if not already on file. You may provide a one-page file with your information or request we use your artist online profile information. PLEASE make sure your your online profile is up to date.

    Members may submit the following for the Gallery Shop:

    • 8 pcs. of framed artwork or wall hanging (36” maximum size)
    • 10 pcs. of  stand-alone jewelry, ceramic, pottery, glass, sculpture or wearables.
    • 15 pcs. of matted prints
    • 20 pcs. cards, or publications.

    Artwork Presentation MUST adhere to our framing guidelines for acceptance.


    • A Commission of 35% of the selling price is required of Salem Arts Association member artists and will be subtracted from the price before payment. Payment of 65% of the selling price will be issued to the artist by check, generally within 60 days.

    Please contact with questions.


    ALL Artists who display are required to volunteer  3 hours PER MONTH for the Salem Arts Association.  To find volunteer opportunities, please visit our Gallery Volunteer page for more info. Email with questions or requests to be waived of shop volunteering requirements due to health or disability issues.  

    Note: Due to the Covid19 Pandemic we will waive volunteer commitments for individuals with high-risk situations. Please notify us at if you are unable to volunteer. Artwork may remain on display

    Sign up to volunteer here

    How to Submit Inventory Information

    Here's the summary version. Please read the details below very carefully. 

    1. Download the inventory form and fill out all the details using your computer
    3. If you want your items included in our online shop we need photos based on the criteria below.
    4. Email your forms to us at
    5. Print your spreadsheet to bring it to us at the scheduled take in time. 
    6. IF you cannot print let us know when you send the files and we will have them printed for you at the gallery. 
    7. Make sure your name, artwork title, and price are attached to the back of your artwork. 
    8. Bring your items to the gallery for the scheduled take in time.

    Details - PLEASE READ

    Inventory sheets will need to be filled out and updated when entering or removing artwork. 

    Download Excel: YOURNAME-SAA-shop-inventory-spreadsheet.xlsx

    Download Instruction PDF: gallery-shop-inventory-instructions.docx

    • On a device with MS Office, simply click on the form link above to download the spreadsheet file.
    • On a Mac without Office, click on the link above. It will open in "Numbers". When it is open you will notice you cannot use it yet. Hit the download icon in the top right corner. This will bring a little rectangular window to the bottom left of your screen, as when you download anything. If you click on it to open it, it will automatically switch to the "numbers" program. The spread sheet is now workable for you to use. After completing the inventory, you then "share" document with - but a little window pops up asking if you would like to convert it back to the original excel form and the answer is YES
    • On an iPad without Office, you can download Apple's spreadsheet program - "numbers" - if you're running IOS 11 (as of this writing).  Then proceed as above for a Mac. Alas, Apple no longer supports new installation of Numbers for older versions of IOS.
    • Microsoft Office also offers IOS apps for iPhone and iPad and Android. 
    • If you do not have a spreadsheet app on your device, you can use "Google Sheets".  Just save the spreadsheet to your device, go to "google sheets".  Start a new blank sheet. click "File->open", then "upload" and select the saved file. 
    • If you really cannot produce a spreadsheet, you can click here to print this form, then fill it out and someone at SAA will create the spreadsheet for you.

    • Artist: Type your full name in the box next to Artist (replace instruction text).
    • Initials: Type your initials in the box - e.g. Mary Elizabeth Jones = MEJ.  This is also the first part of your inventory ID,  (replace instruction text).
    • Inventory ID: This is your 3 initials, then a dash, then item number.
      • Item numbers use consecutive three-digit numbers. Your inventory will begin with 001, 002, 003, etc. Each time you drop off new items continue numbering where you left off on your previous inventory form. Do not add to old forms. always start with a new inventory form . 
      • Each unique item MUST have a unique inventory ID. 
      • For example, Jane Elizabeth Jones with three pieces in February would be:  MEJ-001, MEJ-002 and MEJ-003.  BE CAREFUL TO BE CONSISTENT WITH YOUR INITIALS.
    • New Quantity: Enter the quantity of the item you are submitting
    • Shop or Exhibit: select “Shop”
    • Title: Provide a title for each item (no quotation marks). This information will be displayed on tags and online shop with your name.
    • Description: Enter a description of the item. Include a detailed description of medium, materials, framing, and size (inches).
    • Price: Enter the price in dollars and cents.
    • Taxable: Enter Taxable, Yes or No.  Clothing is non-taxable. Most other things are taxable. 
    • Date In: Enter the Drop off Date
    • File Name: Change the file name to include your first and last name

    Drop Off at Salem Arts 

    Deliver inventory to shop, along with a printed copy of the completed Shop Take-in Form on designated drop off day or by appointment.

    If you can not print please let us know when you send your files and we can print at the gallery during take in times.

    • Make sure your name, artwork title, Inventory ID, and price are attached to all of your items. 

    Email with questions or to request an appointment.

    The Gallery Shop will make every attempt to give equal display opportunity to all artists accepted. However, it is a juried decision on acceptable art and will also depend on space available. Decisions are made solely by the retail shop committee.

    Want to become an member?  Join online!
    Need to update or renew your membership?  Renew online!

    Questions and Suggestions

    Please email (retail questions) or (exhibit questions). 

    This is YOUR gallery, so help us make it the best it can be!

    Salem Arts Galleries and Gallery Shop

    Hours of operation:

      • Saturdays and Sundays - 12:00 to 6:00 PM
      • Monday Holidays during Peak Season (Labor Day, Columbus Day)


    159 Derby Street, St. Salem, Ma

    Phone: (978)-745-4850




    © 2007 - 2023,  Salem Arts Association is a 501(c)(3 )non-profit organization

    159 Derby Street, Salem MA 01970